Organizing a DrupalCamp

A DrupalCamp is a one- to two-day event that focuses on Drupal, and brings together people from a geographical region. The goals are:

  • knowledge sharing -- getting the community together to help each other learn
  • increasing awareness of the Drupal community and helping it grow

The term "Camp" comes from Barcamp, which is a self-organized informal non-conference, and gets across the idea that it doesn't need to be fancy. They take a bit of organizing, but in general it’s pretty easy to run a camp. Generally a camp is an extension of a meetup -- you'll have a hard time holding an effective camp unless you have a strong meetup already occurring in your area.

The pages in this section will explain how to do it, based on the experience of numerous DrupalCamp organizers, and the Event Organizers Working Group.

Structure and types of DrupalCamps

What makes up a Drupal camp and what types of DrupalCamps happen

Steps for organizing an in-person DrupalCamp

Tasks and timeline for organizing an in-person DrupalCamp

Steps for organizing an online DrupalCamp

Steps and timeline for organizing an online DrupalCamp

Determining the target size for a DrupalCamp

How many people can you expect to come to a DrupalCamp?

Finding a venue for an in-person DrupalCamp

Look for donated space with enough rooms that you can use for large and small sessions, including social events

Setting the date for a DrupalCamp

(needs review) Before you can make an specific plans for a DrupalCamp, you need to set the date

Organizing the volunteers for a DrupalCamp

Recruiting, training, scheduling volunteers for DrupalCamps

Tools for organizing a DrupalCamp

Tools for organizing a DrupalCamp

Designing the program for a DrupalCamp

Choosing and scheduling keynotes and sessions at a DrupalCamp

Organize social activities for an in-person DrupalCamp

Social activities give participants a way to network with other Drupalistas

Finances, budgeting, and entrance fees for a DrupalCamp

Finances, budgeting, and charging for a DrupalCamp

Finding sponsors for a DrupalCamp

Finding and signing up sponsors for a DrupalCamp

Recruiting speakers for a DrupalCamp

Most DrupalCamps have speakers at large keynote events as well as leading smaller workshop sessions

Publicizing a DrupalCamp

Publicizing a DrupalCamp by creating a website and getting the word out

Setting up registration for a DrupalCamp

(needs review) Participants can pre-register for the DrupalCamp and check-in when they arrive

Code of Conduct for DrupalCamps

A Code of Conduct keeps everyone safe at Drupal events

Arranging for food and drinks for a DrupalCamp

(needs review) Providing food and drink is a great way to encourage networking among DrupalCamp participants

Swag and giveaways for a DrupalCamp

Organizing for swag and giveaways for a DrupalCamp

Signage for an in-person DrupalCamp

Clear signs enable participants at your DrupalCamp to find their way around

Equipment and materials for an in-person DrupalCamp

An in-person DrupalCamp needs computers, cabling, paper, pens, and other materials

At the end of a DrupalCamp

When a DrupalCamp is over, be sure to thank volunteers and sponsors, return equipment, and do other clean-up tasks

Case studies of DrupalCamps

Case studies of DrupalCamps

Creating a Community Project and Giving Attributions

Creating a Community Project and Giving Attributions

Sample speaker agreement and session guidelines for a DrupalCamp

Sample agreement for DrupalCamp speakers and session guidelines for presentations

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